What Should a Buyer Include in a Cassava Pellet RFQ?

A cassava pellet request for quotation should define the intended use, required technical limits, quantity, packing, inspection, destination and trade term. Asking only for “the best price per ton” usually produces offers that cannot be compared because the underlying grades, loading quantities and shipment responsibilities differ.

Here is a practical checklist for feed manufacturers, commodity importers and distributors requesting cassava pellets from Thailand.

1. Identify your company and buying role

A serious supplier will want to know who is making the enquiry.

Include:

• Registered company name
• Country and company website
• Business type: feed mill, importer, distributor, farm group or trader
• Contact person and business email
• Intended destination market
• Whether you hold the required import permissions

This information helps the supplier distinguish an active procurement requirement from a general price enquiry.

2. State the intended use

Cassava pellets may be considered for different applications, and the required specification depends on the use.

State whether the product is intended for:

• Compound-feed manufacturing
• Direct use in a feed program
• Industrial processing
• Trading or redistribution
• Another defined application

For feed use, specify the target animal category and whether the buyer has formulation constraints. Suppliers should not assume that one cassava pellet grade is suitable for every feed program.

3. Define the technical specification

Specifications vary by producer and raw material. The buyer should state contractual requirements and request the producer’s current specification and certificate of analysis.

Common parameters include:

• Moisture, maximum
• Starch or total carbohydrate, minimum
• Crude fibre, maximum
• Ash, maximum
• Sand or silica, maximum
• Pellet diameter and length
• Foreign matter, maximum
• Powder or fines, maximum
• Colour and odour expectations
• Contaminant or mycotoxin limits where applicable
• Other destination or formulation requirements

Do not copy a competitor’s specification without confirming that the limits are necessary for your use and commercially available from the origin.

Use a table in the RFQ:

Leaving these fields for the buyer is better than publishing assumed values that may not match the actual requirement or supplier offer.

4. Specify the quantity and purchasing pattern

State both the trial requirement and the potential recurring demand.

For example:

• Trial order: one commercial container
• Recurring demand: buyer to state metric tons per month
• Contract period: spot, three months, six months or annual
• Quantity tolerance: to be agreed

If the requirement is for break-bulk or bulk vessel shipment rather than containers, state the approximate parcel size and discharge capacity.

5. Define the packing and loading method

Ask the supplier to confirm available options rather than assuming that every producer offers all formats.

Possible questions include:

• Is the cargo shipped loose in the container, in jumbo bags or in smaller bags?
• What is the net weight per bag?
• What is the expected net loading quantity per container?
• Are pallets required?
• Is a container liner used?
• How is moisture controlled during transit?
• What shipping marks are required?

Packing affects the price, loading capacity, discharge process and risk of contamination or moisture damage.

6. Name the destination port and Incoterm

Do not ask for “CIF Middle East.” Name the port and the version of the rule.

Examples:

• FOB named Thai port, Incoterms® 2020
• CIF Jeddah Islamic Port, Saudi Arabia, Incoterms® 2020
• CIF King Abdulaziz Port, Dammam, Saudi Arabia, Incoterms® 2020
• CIF Jebel Ali Port, UAE, Incoterms® 2020
• CIF Aqaba Port, Jordan, Incoterms® 2020

If the buyer controls ocean freight, a quotation at origin may be appropriate. If the buyer needs the supplier to arrange freight, request CFR or CIF and clarify insurance expectations. For containerized cargo, discuss whether FCA or CIP better reflects the actual terminal delivery process.

7. List the required documents

The document list should reflect the product, contract and destination requirements.

It may include:

• Commercial invoice
• Packing list
• Certificate of origin
• Bill of lading
• Product specification
• Certificate of analysis
• Phytosanitary certificate, if required
• Fumigation certificate, if required
• Inspection certificate
• Weight certificate
• Manufacturer declaration
• Other documents required by the importer

The buyer should confirm current import requirements with its customs broker, relevant authority and licensed importer before concluding the contract.

8. Define inspection and acceptance

The RFQ should explain how compliance will be assessed.

Clarify:

• Whether inspection is required before shipment
• Who appoints and pays the inspection company
• Sampling method
• Laboratory and test methods
• Whether results at origin or destination are final
• Acceptable tolerance
• Procedure for an out-of-specification result

For agricultural commodities, poor sampling can create misleading results. The contract should specify a representative sampling method.

9. State the payment requirement

Payment terms influence both price and supplier willingness.

The enquiry may request:

• Irrevocable documentary letter of credit
• Deposit and balance against agreed documents
• Another bank-supported structure

The final arrangement should reflect the value of the transaction, the history between the parties and each side’s risk. Avoid sending money to an unrelated personal account or paying unusual “registration” fees requested outside the sales contract.

10. Request a complete commercial offer

Ask the supplier to return:

• Producer and product origin
• Offered specification
• Available certificate of analysis
• Unit price and currency
• Incoterm and named port
• MOQ
• Loading quantity
• Packing
• Production lead time
• Shipment window
• Payment terms
• Quotation validity
• Available documents
• Sample process

This makes supplier comparison faster and more objective.

Cassava Pellet RFQ Template

Buyer company:
Country:
Company website:
Contact person:
Business activity:

Product: Cassava pellets
Intended use:
Required specification:
- Moisture, maximum:
- Starch/carbohydrate, minimum:
- Crude fibre, maximum:
- Ash, maximum:
- Sand/silica, maximum:
- Pellet size:
- Foreign matter/fines:
- Other limits:

Trial quantity:
Expected recurring volume:
Packing:
Destination port:
Required Incoterm:
Required documents:
Inspection requirement:
Payment preference:
Target shipment date:
Additional notes:

Request Thai cassava pellet supply

Siam Petra Global coordinates cassava pellet enquiries with Thai suppliers based on the buyer’s required specification, volume, packing and destination. Send the completed RFQ to receive a sourcing review.

Request a Cassava Pellet Quote